Case Studies

#1: How This Vegas Realtor Doubled Her Closings Without Working Weekends

Debbie W

Real Estate Agent - Henderson, NV

😓 The Problem:

Debbie was juggling:

Dozens of online leads from Zillow, Facebook, and open houses Endless follow-ups that rarely led to real conversations Manual texting and scheduling with no central CRM ZERO automation, and reviews that clients "forgot" to leave

Her exact words:

“I was spending so much time chasing leads, I didn’t have time to actually help them.”

Debbie W

Realtor - Henderson, NV

😓 The Problem:

Debbie was juggling:

Her exact words:

“I was spending so much time chasing leads, I didn’t have time to actually help them.”

🧰 What We Did:

✅ 1. Smart Lead Follow-Up Automation

Every lead from Facebook, her site, and Zillow now flows into

one pipeline. They instantly get a personalized text + email drip

that feels like it’s coming straight from Debbie.

One example:

“Hey {First Name}, thanks for checking out homes in Henderson! Want to see a few that match your wishlist?”

These conversations now start themselves — even at 9pm on a Tuesday.

✅ 2. Missed Call Text Back

When Debbie misses a call (common during showings), a friendly SMS goes out instantly:

“Hi, it’s Debbie — I just missed your call. Are you looking to buy, sell, or just have questions? I’d love to help.”

This feature alone recaptured dozens of hot leads she would’ve otherwise lost.

✅ 3. Calendar + Appointment System

We built a branded booking page that lets leads:

~ Schedule buyer consults or listing walkthroughs.

~ Choose meeting type (Zoom, phone, in-person).

~ Get reminders 24 hours + 1 hour before

Debbie now shows up to confirmed appointments only, no more chasing down "maybe" leads.

✅ 4. Review Collection Made Easy

Every closed client is sent a simple 2-tap review request with her Google link.

We even added a “Leave Us a Review” widget to her email signature and website.

🎯 Results:

⭐

From 14 → 61 Google reviews in 60 days

📈

Boosted her visibility in local Google Maps searches

🧠

Built instant trust with new leads

📊 The Results in 60 Days: Metric Before After

Online Reviews

14 to 61

Average Response Time

3+ hours to Under 5 minutes

Appointments Per Week

2–3 to 6–10

Time Spent on Follow-Up

15 hrs/week to <3 hrs/week

Closings Per Month

1–2 to 3–4

💬 Debbie’s Feedback: “This system works while I sleep. I spend less time chasing and more time closing. My clients think I’m everywhere at once — it’s magic.”

#2: How a Small Gym Grew Memberships While the Owner Was on Vacation

Jessiah B

Gym Owner / Fitness Trainer

😓 The Problem: Before working with us, Jessiah was:

Losing leads that came in after hours or during busy class times Answering the same questions over and over (pricing, hours, schedule) Relying on Instagram DMs and random web forms with no consistent follow-up Barely showing up on Google Maps due to lack of reviews

The owner, Jessiah, said it best:

“I wanted to train people, not spend all day replying to messages and trying to keep up with leads.”

🧰 What We Did:

✅ 1. Free Website + Hosting

We built a fast, mobile-optimized one-page website with:

Clear Call To Action buttons Online booking Real-time AI support Integrated lead capture tools.

✅ 2. WebChat + AI ChatBot

We added a friendly AI WebChat widget that answered FAQs instantly:

“What are your hours?”

“Do you offer free trials?”

“How much is membership?”

Leads got fast answers. Marcus didn’t have to lift a finger.

✅ 3. AI Answer Bot for Calls

When someone called the gym, the AI Answer Bot picked up after 3 rings:

~ Answered basic questions.

~ Captured contact info.

~ Offered to book a tour or free trial.

The bot ran 24/7 — perfect for after hours and weekends.

✅ 4. Missed Call Text-Back

If the AI didn’t catch the call, we had a backup:

“Hey! Sorry we missed your call. This is Marcus! Your healthy body awaits — want to schedule a free trial?”

No lead left behind.

✅ 5. Welcome Mat Lead Generator

We placed a pop-up “Welcome Mat” on the site:

🎉“Get Your 7-Day Free Pass!”

Visitors dropped their name, email, and phone — and were automatically added to the Conversation Inbox for follow-up.

✅ 6. Resell Campaign

After someone’s trial ended, we launched a smart resell campaign via text and email:

“Ready to make this your fitness home?” 3-part drip with incentives + success stories. Booked follow-up call or self-checkout link.

✅ 7. Review Management

Happy members were prompted to leave a Google review post-trial and post-purchase.

We made it dead-simple.

✅ 8. Conversation Inbox = Organized Lead Flow

All chats, forms, texts, messages, and calls flowed into one central inbox.

No more scattered convos across IG, Gmail, and random apps.

Marcus could finally track and reply to leads from one place — or let the AI handle it.

🎯 Results:

⭐

19 reviews → 86 reviews in 60 days

📍

Showed up top 3 on "gyms near me" in multiple zip codes

📊 The Results in 60 Days: Metric Before After

Website Leads/Month

12 to 83

Google Reviews

19 to 86

Average Response Time

2+ hours to < 5 minutes

Trials Booked Weekly

3–5 to 10–15

Membership Conversion Rate

18% to 41%

Hours Saved on Admin

~10 hrs/week to <2 hrs/week

💬 Jessiah’s Feedback: “I literally sold 6 new memberships while I was at a BBQ with my family. This system just works. No more chasing — it’s automated, professional, and fast.”

🎯 Results:

⭐

19 reviews → 86 reviews in 60 days

📍

Showed up top 3 on "gyms near me" in multiple zip codes

📊 The Results in 60 Days: Metric Before After

Website Leads/Month

12 to 83

Google Reviews

19 to 86

Average Response Time

2+ hours to < 5 minutes

Trials Booked Weekly

3–5 to 10–15

Membership Conversion Rate

18% to 41%

Hours Saved on Admin

~10 hrs/week to <2 hrs/week

💬 Jessiah’s Feedback: “I literally sold 6 new memberships while I was at a BBQ with my family. This system just works. No more chasing — it’s automated, professional, and fast.”

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